Notes on being a department placement co-ordinator at IDC, IIT Bombay

This post was made to avoid me “replaying” the episodic events of placements to whoever comes in to do groundwork for the post of a Placement Manager. It feels more like interrogation from unknown individuals.

The following is the “job description” for an IDC DPC. I hope that this would change in the future. Students, typically - IDCians and IDC DPCs would get more accountable to the work they signed up for. The point to remember is that everyone has work during those days and giving up on your position does not help in a highly connected system like the placements. It only increases the stress on other members.

The list is (mostly chronological) :

  1. Getting students to pay for the placements.
  2. Ask them to join the “not-so-useful” google group
  3. Help them make resumes and get it verified, iteratively.
  4. Collect companies from various sources like:
    • Wishlists
    • Past recruiters
    • Organic converts
    • Internship
    • Engineering JAFS
    • Alumnus
    • CCL
  5. Collect preference list from students
  6. Get contacts
  7. Contact them reiteratively
  8. Get them to Register or register them
  9. Take JD from them and fill the JAF if HR is unable to do so.
  10. Ask them iteratively to send the details for verification
  11. Get the JAF verified from EO and EXO
  12. Slot the companies
  13. Negotiate slots with companies, PM and students
  14. Open JAF for students for min 2 days
  15. Put up a blog post for the same
  16. Push JAF information on Whatsapp and contact some individual students who are not there on these platforms via email and phone
  17. Solve student queries regarding JAFS and help them apply for the same
  18. Push students to apply as they wont and wait for the last moment
  19. Inform companies that the JAF has closed and assist them in downloading the resumes/portfolios
  20. Push them to release shortlists, if any
  21. Push shortlist on blog.
  22. Inform students via Email/Whatsapp/phone calls
  23. Get the tasks from companies, if any
  24. Push the same on the blog
  25. Assist students on logistics
  26. Keep reminding late submitters
  27. Collect tasks from all students and compile it
  28. Send it to HR and push for another shortlist
  29. Put the shortlist on blog
  30. Inform students again about shortlists vis Whatsapp/ email/ phonecalls
  31. Motivate and create hope
  32. Keep converting companies and adding JAFS
  33. Reopen JAFs if student to job probability falls or if companies want
  34. Ask confirmed HRs to fill IRF and arrange/negotiate for logistics
  35. co-ordinate with HRs about housing, food and travel
  36. Make PPTs happen
  37. Teach students how to fill preferences and get them filled
  38. Search for SPOCs on the day of placement. Kids you have never met.
  39. Get the floor plan made and SPOCs ready to turn up.
  40. Mail the details to HRs. The HRs whom we mail often are not the same as visting or they do not check emails. So, text is a better option.
  41. Solve queries regarding dress code and conduct
  42. Prepare for your own placement and get rejected
  43. Reach the venue as SPOCs wont reach on time.
  44. Get the internet working
  45. Serve water and tell them where tea is.
  46. Be a pseudo SPOC for multiple companies till SPOCs turn up
  47. Get print outs from control room to stick, if its open. If not, get it opened
  48. Distribute kits from HRs
  49. After 2 days, people give up. Encourage them to take it more positively
  50. Push HRs to do the following:
    • Allow Walkins
    • Take more people
    • Give waitlist of atleast 3 people
  51. Ask students to not screw up for their friends
  52. Sit for your own placement
  53. Convert any last minute companies
  54. Prevent Job loss
  55. Serve or Ask for lunch
  56. Share results with students on Whatsapp/email/phone/placementblog
  57. co-ordinate with HRs:
    • to dole out offers
    • upgrade waitlist
    • send them student details repeatedly
  58. Prepare lists for phase 2
  59. Make all video/audio interview happen if outside placement session
  60. Phase 2 ?

Suggestions for next year

  1. Unification of BDes and MDes placements
  2. A CC from IDC + 2-3 DPC. One IC from each should ideally carry on.
  3. Better communication with “legacy” companies
  4. Process should start early. Team join by April end and Work start by July 1st week
  5. Placement phase depends on BDes exchange timing.
  6. Best is to intimate companies before Nov about dates and have it ideally before 2nd week of Feb to avoid clashes with M.Des P3 Process
  7. Better division of work among all stakeholders- IDC DPCs, PMs, APCs and CCs
  8. A small training session for IDCians would be great. It should teach some niceties of interviewing and how not to be gullible.
  9. Japanese companies may be interested if, on-boarded early on
  10. An improved slotting should be possible to avoid job loss
  11. A placement team meet to introduce IDC DPCs/CC the process and people to contact as they usually end up bugging the PMs.
  12. Placement Session that educates students about the process and things to say and not to say.
  13. A category in type of companies as Design along with RnD/FMCG etc.
  14. SPOCs should report on time and send a greeting message whenever they are alloted the company.
  15. Automation of a lot of tasks like printing etc can be done from the portal.
  16. A separate section on the JAF filling portal for Design as usually companies complain that they cannot find the MDes or what to choose.
  17. Consider a paid placement for companies and free/reduced fee for students.
  18. Scrap the idea of two phase placements. They do not work as students loose interest, have too much work, DPCs academics get affected and may be scolded and rebuked by authorities.
  19. Smoothen the JAF verification process. It takes a lot of time to get JAFs verified.